Guidelines for Presenters
Presentation
Long, Short, and Panel Sessions
To facilitate participation for online attendees, Zoom links will be provided for all sessions. The venue is equipped with computers, projectors, and Wi-Fi. For in-person presenters, we recommend bringing your presentation slides (PDF and .pptx) on a USB drive to simplify the presentation process. If you choose to use your own laptop for the presentation, please join the Zoom meeting and share your screen. Ensure that your microphone and speakers are turned off during this time. For detailed instructions, please consult the on-site staff.
Interactive Session
To allow online participants access to the posters, please send your file (PDF, etc.) to jadh2024 [at] l.u-tokyo.ac.jp by September 13th (Japan time). The physical poster size should be ISO A0, measuring 841mm (width) x 1189mm (height). The room for the interactive session will be unlocked at 12:45 PM on September 19th, so please hang your poster by yourself. After the session, please take down your poster.
Wi-Fi Access
Eduroam is available throughout the campus. For those who cannot use eduroam, the UTokyo-Guest Wi-Fi service is available. Please refer to this link: https://www.u-tokyo.ac.jp/content/400073350.pdf.
Registration
At least one presenter per presentation must register for in-person attendance and pay the registration fee. Please complete the payment via ConfTool. The deadline for Regular Registration is September 5th.When preparing a final version of your submission, please keep in mind that the abstracts will not be thoroughly copy-edited. In particular, this applies to grammar and spelling. Please make sure that you submit a carefully proofread version. Even if we plan to cross-check the abstracts for typographic and bibliographic consistency, it will not be to make any major changes. The final versions must be uploaded to ConfTool by the submitting author.
Final Revision of Abstracts
Deadline: 11:59 PM, June 28th, 2024 (HAST)
When preparing a final version of your submission, please keep in mind that the abstracts will not be thoroughly copy-edited. In particular, this applies to grammar and spelling. Please make sure that you submit a carefully proofread version. Even if we plan to cross-check the abstracts for typographic and bibliographic consistency, it will not be to make any major changes. The final versions must be uploaded to ConfTool by the submitting author.
Below, we briefly address the most important elements of style. This list is not exhaustive, but following these guidelines will resolve several potential issues, and it will help with preparation of the Book of Abstracts.
1. General remarks
1.1. The word limit for abstracts is specified in the Call for Papers. Abstracts exceeding the specified limit will be returned.
1.2. Images should be supplied at 300 dpi and uncompressed where possible. Screenshots will normally be the only exception, and these should be supplied at the highest possible resolution. Acceptable formats include TIFF, JPEG and PNG.
1.3. The Book of Abstracts will be published only online.
1.4. Conference organizers will accept the final copy submitted in a DHC format only. This is a dedicated format produced by the Convalidator web service, which automatically converts Word and Open Office documents to TEI-compliant validated XML. To use the Convalidator, please go to: https://dhconv.dhii.jp/jadh-2024/ and log in using your ConfTool username and password.
You will be asked to select an input format of your submission (Word or OpenOffice, it’s for DH2018, but usable for JADH2024 as it is). Then, a template will be generated and downloaded in Zip, Word or OpenOffice format. If it is a Zip file, you can get Word or OpenOffice files by extracting it. Then, please copy-paste your original abstract to this template. You will find further guidelines concerning text formatting in the template. After this step, upload your abstract to the Convalidator service and start the conversion. The final DHC file is ready to be uploaded into ConfTool: https://www.conftool.net/jadh-2024/. The final versions must be uploaded to ConfTool by the submitting author.
2. Typescript text
2.1. For the sake of interoperability, any mathematical formulae should be included as images.
2.2. Please use double quotation marks (double inverted commas) to “quote someone’s words.” Italics are restricted to indicate titles (e.g. Roman van Walewein). To emphasize particular words or phrases, use bold font; try not to overuse emphasizing.
2.3. Place periods and commas within quotation marks, as in the example immediately above.
2.4. In section headings, do not capitalize main words (e.g. Texts used in this study). No period should be used at the end of the heading.
2.5. No period should be used at the end of Figures’ captions.
3. Bibliographic references
3.1. In principle, bibliographic references should follow a variant of the Harvard bibliographic system as used by the Digital Scholarship in the Humanities journal: https://academic.oup.com/dsh/pages/general_instructions
3.2. Following bibliographic conventions is important for a professional publication such as the Book of Abstracts. We recommend using an automatic reference system, such as Zotero.
3.3. A dedicated style definition for this year’s Book of Abstracts can be found here. After downloading, double click the file to have it installed. Activate the style in Zotero and complete writing your manuscript. The above style definition is written in the CSL language, so that it can be used in other reference managers.
3.4. Before uploading your document to the Convalidator, make sure that you remove any field codes from your document (save the original document, though). Have a look here if you are not sure how to do it.
3.5. If you prefer to include the references manually, please read the following instructions carefully and double-check your manuscript for consistency. In particular, check whether any references are missing.
3.6. Do not use footnotes. Instead, put your references in parentheses, adding a comma between the name and the year (Hoover, 2007). Page numbers, if applicable, should be preceded by a colon (Pennebaker, 2011: 145); works published by two co-authors should be referenced using “and” rather than “&” (Sinclair and Rockwell, 2014), works by more than two authors should be shortened using “et al.” (Baayen et al., 1996: 125).
3.7. In any bibliographic style, there are countless possible variants of particular entries (for a monograph, for unpublished archive materials, for a critical edition, and so forth). However, we propose that you consider the following rule of thumb. In principle, Digital Humanities scholars usually deal with one of four major types of publications: (1) a book, (2) an article in a journal, (3) a chapter in a book, (4) an abstract in conference proceedings. Other types of publications are usually derived from these four variants. In your References section, pay special attention to these four types of publications, and adjust the other types accordingly:
Baayen, H., Halteren, H. van and Tweedie, F. (1996). Outside the cave of shadows: using syntactic annotation to enhance authorship attribution. Literary and Linguistic Computing, 11(3): 121–32.
Hoover, D. (2007). Quantitative analysis and literary studies. In Schreibman, S. and Siemens, R. (eds), A Companion to Digital Literary Studies. Blackwell, pp. 517–33.
Pennebaker, J. W. (2011). The Secret Life of Pronouns: What Our Words Say about Us. New York: Bloomsbury Press.
Sinclair, S. and Rockwell, G. (2014). Towards an archaeology of text analysis tools. Digital Humanities 2014: Conference Abstracts. Lausanne: EPFL and UNIL, pp. 359–60.
3.8. Please keep in mind that regardless of the type of referenced material, a bibliographic entry begins with bold font, followed by a year in parenthesis and a period. Then the title is followed by another full stop. In journals, the title and the issue are separated by a comma. Also, please keep in mind the difference between indicating pages for journals and those for book chapters. Page ranges are abbreviated so that at least two digits are kept in the second number when it has two or more digits. Please consider using Zotero to ensure uniformity in your citations.